Meeting History Extractor

Meeting knowledge normally dies inside a Teams recording nobody reopens. This flow lifts the transcript out of the meeting and writes it into a structured SharePoint list, so decisions, owners and context become queryable data instead of a video file.

A manual trigger collects the meeting title, date and transcript text. A Compose action normalises line breaks, and Create item writes a single record to the SharePoint MeetingHistory list, which becomes the foundation every downstream Meeting Autopilot flow reads from.

1. 1

   Create a SharePoint list named MeetingHistory with columns: Title (single line), MeetingDate (date and time), Participants (multiple lines), Transcript (multiple lines, plain text), Source (choice: Teams / Manual).

2. 2

   In Power Automate create a new Instant cloud flow and choose the trigger 'Manually trigger a flow'.

3. 3

   Add trigger inputs: Text 'MeetingTitle', Date 'MeetingDate', Text 'Participants', Text 'Transcript'.

4. 4

   Add a Data Operation → Compose action named 'NormalisedTranscript' with the expression replace(triggerBody()['text_3'], decodeUriComponent('%0D%0A'), decodeUriComponent('%0A')).

5. 5

   Add the SharePoint connector action 'Create item', pointing at your site and the MeetingHistory list.

6. 6

   Map Title, MeetingDate and Participants from the trigger inputs, Transcript from the Compose output, and set Source to Manual.

7. 7

   Add a Notifications action 'Send me a mobile notification' (or Office 365 Outlook → Send an email V2) confirming the item ID that was created.

8. 8

   Save, then run once with a real transcript and verify the item appears in the list with line breaks intact.

Paste this into Power Automate Copilot to scaffold the flow.

Create an instant cloud flow triggered manually with text inputs for MeetingTitle, Participants and Transcript and a date input for MeetingDate. Normalise the transcript line breaks with a Compose action, then create an item in the SharePoint list 'MeetingHistory' on my site mapping Title, MeetingDate, Participants and Transcript, and finally send me a confirmation notification with the new item ID.

Captures are added as each step is published.

• Create an instant cloud flow
• SharePoint connector reference
• Data Operations: Compose